Resource Reservation

Note

This option will only be available if roles have been defined in the system.

For details, see Working with Resource Reservations.

The Resource Reservation feature allows users to reserve and allocate specific resources for dedicated use during a set period of time. This ensures that the reserved resources are available for the specified user(s) or task, preventing conflicts or over-usage during high-demand periods.

In order to set up the Resource Reservation for an Access Profile, first, you need to define roles in the system (approver, requester, etc.) and then you need to assign roles to the users who are allowed to access the Access Profile. Roles are defined globally for all Access Profiles in the system, but a user can have different roles for different profiles: for example, a user can have an Approver role for an Access Profile and a Requester role for another.

To access the Resource Reservation main page: in Thinfinity® Workspace home page click on the user menu and select Resource Reservation.

Note

Some of the options in this page will be available only to users with Approver permissions. For details, see Working with Resource Reservations.

An overview of the booked resources is displayed, and the following options are available.

Option	Description
New Resource Request	Offers access to the resource reservation wizard.
(Notifications icon)	Indicates that notifications about booking requests are available for the current user.
(Refresh icon)	Updates the calendar with the latest status of the booking requests.
Conflicts	Indicates the presence of conflicts among the booking requests.
Settings	Offers access to general settings for the booking system. See the paragraphs below for details.
Calendar	This is the default tab of the Resource Reservation menu, shows the calendar with the booking requests created by the current user - either for themselves or for other users.
Pending Requests	This tab is only available for users with Approver permissions, and it shows a list of booking requests submitted for approval to the current user. See the paragraphs below for details.
History	This tab is only available for users with Approver permissions, and it shows a list of booking requests processed by the current user. See the paragraphs below for details.
View as	Allows filtering the bookings displayed in the calendar, available options include My Bookings and Organized by me.
Approved/Pending Approval, etc.	Shows possible statuses for a booking.
Monthly calendar	Shows the days of the month where the current user has reserved a resource and the status of the booking request.
Bookings list	Displays a list of all the booking requests created by the current user. For each booking request the following info is available: approval status, date and time, name of the resource, booking duration, and name of the organizer.
Current week	The central part of the screen shows the bookings for the selected week. The navigation buttons in the upper part of the calendar allow navigating through the weeks, changing the display options (from week to day) and returning to the bookings for the current day.

Settings Button

Note

This button is only available to admin users.

The Settings button offers access to parameters related to how the booking system works. Here is what you can configure.

Option	Description
Maximum booking time	The maximum amount of time allowed for exclusive* use of a resource.
Time selector interval	The time interval in minutes that will be used as jumps in the time selector. Also, it's the minimum time interval for which a resource can be reserved.
Grace period	The maximum amount of time a user is allowed to use the resource after the booking interval has ended.
Exception Dates	The dates when no bookings can be made for any Access Profile.

Note

*An Access Profile can be configured for dedicated exclusive use by a single user or for concurrent use by a specific number of users. For details, see Booking Limit.

Pending Requests Page

Displays booking requests submitted for approval to the current user.

For each request the following actions are available.

Option	Description
Approve	Click to approve the selected booking request. A confirmation window is displayed.
Deny	Click to deny the selected booking request. A confirmation window is displayed.
Edit	Click to edit the details of the booking request.
View	Click to view the details of the booking request.

Requests History Page

The following additional options are available in the toolbar at the top of the screen:

Option	Description
Filter	Click to display the filtering options and select the desired filter.
Export	Click to export the list of processed reservations.