5.5.3 Permissions Groups

Permission Groups can be used to define roles for an Access Profile. These roles grant access to an Access Profile and/or the necessary permissions to use the Resource Reservation add-on.

A default role named Access is created automatically and it grants immediate access to an access profile. Additionally, you can use built-in permissions to create other roles according to the needs of your organization.

The Permission Groups settings are located in Configuration Manager>Access Profiles tab>Profile Editor>Permissions tab under the Permission Groups button.

By clicking Permission Groups, you will access a new dialog window with a list of permissions that you can use to create a custom role. The available permissions are:

Permission	Description
Immediate Access	Grants direct access to the resource without requiring prior authorization.
Requires Authorization	Indicates that access to the resource must be approved before use.
Can Authorize	Allows the user to approve access requests from others.
Can Self Book	Permits the user to reserve the resource for personal use.
Can Get Booked	Enables others to assign or book the user for access to the resource.
Can Book Others	Grants the ability to reserve the resource on behalf of other users.
Allow Recurrency	Supports the creation of recurring reservations or bookings.
Can Edit	Authorizes modifications to existing bookings or permissions.

Once you have selected the permissions that define the new role, you can assign a name to it and save the changes.

Assigning Roles to Users/Groups

A user or a group can be assigned a specific role for an access profile or for a group of access profiles.

To assign a standard or a custom role you need to navigate to Configuration Manager>Access Profiles tab>Profile Editor>Permissions tab then click Add. Once you select a user or a group you can assign them one of the roles available in the associated. Permission Group field:

These roles are specific for each access profile, meaning a user can have different roles for different access profiles.

Don’t forget to click Apply to save the changes.